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W
inona Youth Soccer Association Handbook
Our Mission:
To improve the Winona Youth Soccer Association program as it
develops the whole person, both in player skill and the
quality of team play.
Table of Contents
President's
Welcome
1-1
Program Overview
2-1
Parent Section
MYSA Parent Code of Conduct
Parent Coordinator/Team Conduct
3-1
Player Section
MYSA Player Code of Conduct
4-1
Coaches Section
MYSA Coaches Code of Conduct
5-1
WYSA Administration
6-1
Appendices
By-laws
Guidelines
President's Welcome
Dear Soccer Parents and Players:
The Board of Directors would like to welcome you to the
Winona Youth Soccer Association. We hope that you will enjoy
your experience while forming many lasting memories from year to
year. WYSA's mission is to improve the program as it develops the
whole person, both in player skill and the quality of team play.
In the past, WYSA has grown each year. This year we
anticipate sponsoring 10 or more teams with over 180 area soccer
players participating. It is our goal that all players and spectators
will conduct themselves in a sportsman like manner. We will not
tolerate any violence or aggressive behavior.
The club is supervised by a volunteer board consisting
mostly of players' parents. Funding comes from our registration
fees, fundraising efforts, and contributions from individuals and
community businesses. Parents are an essential key to the success
of the organization. We thank everyone who has helped this organization
grow and encourage all to become involved. We always welcome and
encourage ideas and parent involvement.
This handbook is written to inform and communicate the club
philosophy and to provide an overview of the program. If you
have any additional questions or comments, please feel free
to contact me or a board member. For your convenience, we have
provided a list of our board members with their telephone numbers.
We will strive to maintain a quality organization, one from
which every child benefits from and one that we all can be
proud of.
Thank you and good luck this season and seasons beyond!
Club President,
Mark Gernes
1-1 Program Overview
The start of a new season is always a hectic time for
players, parents and coaches. All too often many questions go
unanswered, leading to unnecessary confusion on the part of new
players and parents. In an effort to help the season progress as
smoothly as possible, this handbook will attempt to address some
of these issues.
A traveling soccer program is a significant commitment on
the part of all concerned--league officials, local registrars
and club officials, field and referee coordinators, coaches, players,
referees and parents. A program such as this relies on many volunteers
to field as many teams as we do.
The goals for each child are really quite simple:
Improve each player's skills and conditioning.
Help each player learn respect--for him/herself, for
teammates, for coaches, for opponents and for referees.
Provide a positive soccer experience for each player.
Have fun!
The success of the WYSA program is heavily dependent on the
parents of our players. Your cooperation with the coaching
staff benefits all concerned. Parents must fill out a medical
release form for emergency use by the coaches at away games and provide
a picture for inclusion on each player's pass. These passes are
checked by the referee prior to the start of each game and are mandatory
for all players.
All players must wear their complete uniform including
jersey, shorts, socks, shin guards and soccer shoes to be eligible
to play in each game. Additionally, players should wear their shoes
and shin guards to practice. Parental oversight of the younger
players is necessary to insure that each child comes prepared to
play or practice.
Many coaches strive to provide a nutritious snack, such as
orange halves, for the short half-time break and juice or
pop for after the game. Our coaches are all unpaid volunteers and
cannot be expected to provide these refreshments for their team.
Typically, parents provide these refreshments on a rotating basis.
Parents are responsible to provide transportation for their
child to and from all games and practices. These responsibilities
include getting your child to practice and picking them up on time.
Many coaches are reluctant to leave unsupervised children at the
practice field and wait until all players have been picked up before
leaving. Your efforts at making arrangements to have your child
picked up on time are greatly appreciated.
Additionally, parental responsibilities include transporting
your child to all games. Game day transportation and refreshment
assignments are handled in a variety of ways depending on the coach's
preference. Some coaches may look for volunteers on a weekly basis.
Some will assign responsibilities to rotating groups of parents
at the start of the season. Whichever approach your child's coach
chooses, please do your share to help.
WYSA is serving the soccer needs of hundreds of area
children. Your assistance and input is welcome and needed. We are
always looking for additional volunteers to assist the program as
coaches, referees, committee members, board members, etc. We, the
WYSA board of directors, hope each of you has a rewarding experience,
and we look forward to meeting as many of you as possible.
2-1 Parent Section
MYSA - Parent Code of Conduct
Children have more need for example than criticism.
Make athletic participation for your child and others a
positive experience.
Attempt to relieve the pressure of competition--not increase
it. A child is easily affected by outside influences.
Be kind to your child's coach and to officials. The coach is
a volunteer giving personal time and money to provide a
soccer experience for your child.
The opponents are necessary friends. Without them your child
could not participate.
Applaud good plays by members of your team and members of
the opposing team.
Between the exuberance of the winner and the disappointment
of the loser we find a person called a referee. All referees
follow the same creed: to watch every move of every player
and to call the game to the best of their ability.
Do not openly question a referee's judgment and never their
honesty. The referee is a symbol of fair play, integrity and
sportsmanship.
Accept the results of each game. Encourage the child to:
Be gracious in victory
Turn defeat to victory by working towards improvement
Behavior intended to anger or degrade a player, coach or
referee is subject to disciplinary action.
Parental evaluation carries a great deal of weight with a
child. The attitude shown by parents at games towards their
child. The opposing team, the officials and the coach influence
the child's values and behavior in sports. Criticism, disrespect
for officials and opponents by over-anxious or over-protective
parents bent on immediate success rather than long range benefits
undermines the purpose of sports and brings into the game stresses
beyond those of competition.
Parents who refuse to abide by the Code of Conduct may be
requested to leave the field by the referee, the coach or a
WYSA Board Member.
Additional parent responsibilities:
Exemplify good sportsmanship
Always be supportive to all players
Never criticize a referee's decision; learn the laws of the
game
Stay behind the restraining line
Do not use profanity
Do not bother the coach
Support the team by attending all games
React positively to the team's losses and wins
No alcoholic beverages on the field
Help with coaching duties if asked
Help in fund raising activities to pay for registration,
uniforms, etc.
Assist at practice sessions and games - only if requested
Parent Coordinator/Team Contact
Responsibilities:
Assist coach in registration of players, collecting birth
certificates, and other
necessary information
Make chart to assign duties to each parent
Arranges refreshments for the games
Makes plans and arrangements for social events; e.g.,
picnics
Assist coach in last minute phone calls for changes in
practice or games.
Makes arrangements for team pictures
Create and distribute handouts
Season schedule of practices and games, detailing:
Location of the fields
Time of events
Driver rotation
Team rules regarding games and practice sessions
Handle emergencies
Team roster including names and phone numbers
3-1 Player Section
MYSA Player Code of Conduct
Play the game for the game's sake.
Be generous when you win.
Be gracious when you lose.
Be fair always no matter what the cost.
Obey the Laws of the Game.
Work for the good of your team.
Accept the decisions of the officials with good grace.
Believe in the honesty of your opponents.
Conduct yourself with honor and dignity.
Honestly and wholeheartedly applaud the efforts of your
teammates and your opponents.
The game that the MYSA will support must provide opportunities
for:
Fun, enjoyment and other recreational satisfactions.
Achievement, recognition and the pursuit of excellence
relative to the skill potential and personal competitive goals
of the participants.
The development of physical, mental, social and emotional
fitness.
The type of game that the MYSA will not support or tolerate
is:
That which brings the game into disrepute.
That which results in physical or mental violence.
Behavior to anger or degrade a player, coach or referee is
subject to disciplinary action.
Additional points by the Winona Youth Soccer Association:
Have pride and confidence in yourself.
Work hard in practice and games.
Be a competitor, perform up to your ability and contribute
to team unity. Compliment teammates and let the coach handle
criticism.
Show respect towards opposing coaches, players and referees.
Maintain good conduct on and off the field. If it wouldn't
be tolerated at home or at school, it will not be tolerated,
whether in practices, scrimmages or games.
Participation at all games and practices is expected.
Maintain a responsible attitude towards your health - be
aware of and adhere to the MYSA policy on drinking, smoking
and drugs.
Participate at a level commensurate with maturity and
ability.
Participate in a safe, healthy environment.
Expect to be treated fairly and with dignity.
Enjoy your time on the field.
Take advantage of the opportunity to develop your skills;
strive for success.
Expect to learn the game's fundamentals and good sportsmanship.
4-1 Coaches Section
MYSA Coach's Code-
The Winona Youth Soccer Association fully supports the
Minnesota Youth Soccer Association's Coach's Code.
Soccer is a game for happiness.
The laws of soccer should be regarded as mutual agreements,
the spirit or letter of which no one should try to evade.
Visiting teams and players are honored guests.
No advantages except those of superior skills should be
sought.
Officials and opponents should be treated and regarded as
honest in intentions.
Officials' decisions should be accepted without looking
angry no matter how unfair they may seem.
Winning is desirable, winning at any cost defeats the
purpose of the game.
Losing can be a triumph when the team has given its
best.
The ideal is the greatest good for the greatest number.
In soccer, as in life, treat others as you would have them
treat you.
Behavior intended to anger or degrade a player, coach or
referee is subject to disciplinary action.
1. Briefly discuss with parents and players your personal
philosophy and objectives, reasons for coaching this particular
team
Soccer background: coaching, playing, courses attended
Time availability for practices and games, help needed
Attitude toward winning and losing
Children and sports - sportsmanship
Aims and goals for upcoming season
Sideline behavior - practices and games
Discipline
Substitution
Lines of communication
2. Discuss parents' responsibilities to the players
Provide transportation; arrive early for practices and
games
Encourage practice at home and participate
Play one-on-one games
Participate in fund raising activities and social functions
provided by the club
3. Discuss practice sessions
Where will practices be held?
What time will practice start and end?
How frequent will practices be during the week?
How many sessions are mandatory to attend?
What are practice session rules?
What procedure should be used to excuse the child?
What are the consequences for missing practice?
5-1 WYSA Administration
Registration
Registration takes place November through February and the fee
-- or partial payment -- is made at that time. Fees are
established by the Board of Directors and cover the expected annual
operating costs for the club. We welcome all youth interested in
participating regardless of financial status--scholarships are
available.
Summer, 2008 Fees
$180.00 with $75.00 down at registration.
Balance
due April 1.
We encourage your early registration! There is
a $25.00 Late Fee for returning players
after February 11, 2008.
MYSA begins requesting
team information in January. Final team information is requested by
MYSA in mid March.
WYSA Risk Management Policies
WYSA must implement Minnesota Youth Soccer Association's
(MYSA) Risk Management policy. To comply with this policy,
WYSA board members, coaches, and anyone else who might have significant
contact with WYSA players are required to complete and submit a "
MYSA - Adult Registration/Informed Consent Form
".
WYSA urges all parents, coaches, referees, and other
affiliates to read and follow the MYSA Player Protection Program.
The "
MYSA Player/Adult Protection Guidelines
" protect players from sexual, physical, mental and emotional
abuse. This policy is implemented to protect all involved with
the Winona Youth Soccer Association.
5-4 Board of Directors
President
-Mark Gernes, 452-2193
Vice
President - Pat Beckman, 454-4899
Treasurer - Ken Cordes, 452-1675
Secretary
- Peter Bagshaw, 454-4677
Coaching
Committee Director - Karl Sonnaman, 454-8885
Registra Mary Keane, 425-2871
Field Coordinator - Ken Cordes, 452-1675
Referee
Coordinators - George Thomas, 457-0403
Boys Rep (District)
- Peter Miene, 452-2399
Girls Rep
(District) -Karl Sonnaman, 454-8885
Board
Member - Mark Gernes, 452-2193
Board Member - Ken Cordes, 452-1675
Board
Member - Scott Yess, 452-8558
Board Member - Peter Miene, 452-2399
Board
Member - Marie Plaskett, 450-4109
Board
Member - Mary Keane, 452-2871
Board
Member - Bill Ortega, 474-6555
Board
Member - Karl Sonneman, 454-8885
Board
Member - Scott Yess, 452-8558
Board
Member - Sue Spiten, 454-3932
Board Member -
Peter Bagshaw, 454-4677
Board
Member -
Chris Baudhuin, 452-4449
6-1 Appendices
By-Laws of the WINONA AREA SOCCER ASSOCIATION
PREAMBLE
The Winona Area Soccer Association is a non-profit organization
devoted to the promotion of soccer in the Winona area. The purpose
of the organization is to assist existing soccer programs, to develop
new programs to complement existing programs, to conduct fund raising
and to promote soccer in the Winona area.
ARTICLE I - DUTIES OF THE OFFICERS
SECTION 1. The President shall preside at all
meetings of the Association and the Board of Directors. The President
shall appoint the chairperson of each standing committee and shall
be an ex officio member of each committee. The President shall appoint
such special committees as required by the affairs of the Association.
The President shall conduct business affairs and carry out
policy as directed by the board. The President shall be authorized
to sign checks in the absence of the Treasurer. The President may
only vote in case of a tie.
SECTION 2. The Vice-President shall exercise, in the
absence of the President, all of the functions and duties of
the President and shall be vested with all of his/her powers.
The Vice-President is a member of the Soccer Program Committee.
SECTION 3. The Secretary shall keep, or cause to be
kept, the minutes of the annual meeting and meetings of the
Board of Directors. He/she shall have custody of all books and
records of the Association except those of the Treasurer. The Secretary
in consultation with the President shall prepare an agenda for
the annual meeting and for the Board of Directors meetings. The
Secretary shall notify the Board of Directors of all regular meetings
and shall notify the general membership prior to the annual meeting.
The Secretary shall be a member of the Registration and
Membership Committee.
SECTION 4. The Treasurer shall have custody of all
funds of the Association and shall keep an accurate record
of the receipts and expenditures and shall pay out funds as authorized
by the Board of Directors. He/she shall submit, or cause to be
submitted, at each regular meeting of the Board of Directors a
report of the complete financial condition and at the annual meeting
of the membership a complete annual report of the financial conditions.
The Treasurer shall validate checks for payments as authorized
by the Board of Directors. The Treasurer shall be a member
of the Finance Committee.
ARTICLE II - DUTIES OF THE DIRECTORS
SECTION 1. The Board of Directors shall elect the
officers of the Association in the manner described in Article
IV from the elected members of the Board. The Directors shall not
fill any vacancies occurring on the Board of Directors until election
for such office is held at the annual meeting.
SECTION 2. Directors are required to attend scheduled
Board meetings and failure to attend 3 consecutive meetings,
without excuse, shall automatically terminate the position.
SECTION 3. The Board of Directors of this
Association shall cause to be kept at a place designated by the Board from
time to time originals or copies of:
- records of all proceedings of the Board of
Directors,
- such records and books of account as shall
be necessary and appropriate to conduct of the Association
business,
- all financial statements of the Association
, and
- Articles of incorporation and by-laws of
this Association and all amendments restatements thereof.
SECTION 4. The Board of Directors shall cause to
be established and maintained, in accordance with generally accepted
accounting principles applied on a consistent basis, an appropriate
accounting system for this Association. The Board of Directors
shall cause the records and books of account of this Association
to be audited at such times as it may deem necessary.
SECTION 5. The fiscal year of the Association shall
be determined by the Board of Directors. Annual dues shall
be established by the Board of Directors and ratified by the membership.
SECTION 6. All checks, drafts, or other orders for
the payment of money and all notes, bonds, or other evidence
of indebtedness issued in the name of this Association shall
be signed by such officers, agent or agents of this Association
and in such manner as may from time to time be determined by resolution
of the Board of Directors.
SECTION 7. No officer, director or member of the
Association shall disperse any funds or moneys in his/her keeping
and belonging to the Association nor shall he/she authorize such
dispersal or incur any debt in the name of the Association without
authorization of the Board of Directors.
SECTION 8. No person shall use the name or official
insignia of the Association for other than strictly Association
purpose unless written approval is given by the Board of Directors.
ARTICLE III - STANDING COMMITTEES
SECTION 1. All members and volunteers may serve in
any capacity on any committee. Each standing committee will
have at least one Board of Director as a member. Chairpersons
will be selected by the committee membership.
SECTION 2. The Finance Committee shall direct the
work of securing the necessary funds to maintain programs of
the Association. The committee shall maintain records, direct
mailings and acknowledge receipts from all donors. This committee
shall prepare an annual budget and submit the same for Board approval.
The Treasurer of the Association shall be a member of this committee.
SECTION 3. The Registration and Membership Committee
shall be responsible for player registration, the maintenance
of current player rosters, and the maintenance of the WYSA membership
rolls. This committee shall seek and recruit eligible members.
This committee shall notify all members of the annual meeting.
The Secretary shall be a member of this committee.
SECTION 4. The Facilities and Equipment Committee
shall coordinate maintenance of all facilities used by the
Association. This committee shall have charge of identifying new
fields if needed. This committee shall have charge of coordinating
the selection and maintenance of all equipment and uniforms purchased
by the Association.
SECTION 5. The Soccer Program Committee shall
coordinate all scheduling of the soccer programs to insure each
competing team an equal opportunity to use the facilities available.
This committee shall schedule all games run by the Association. This
committee shall have charge of the coaching program and the training
and orientation of all coaches involved in the Association. The
Vice-President is a member of this committee.
SECTION 6. The Officiating Committee shall be
responsible for an adequate supply of trained and competent officials
who are available to insure each competing team equal treatment under
the rules. The Officiating Committee shall adopt the rules of play
under which the program shall function and shall serve as official
scorer throughout the season. This committee shall provide a program
of instruction and training for officials and shall maintain a
roster of qualified officials for the program. This committee
shall be responsible for assigning officials to games played under
Association jurisdiction.
SECTION 7. The Publicity Committee shall have charge
of all advertising and publicity of the Association. The
publicity committee shall have charge of publicizing the results
for all games played by competing teams.
SECTION 8. The Tournament Program Committee shall
coordinate the annual WYSA tournament.
ARTICLE IV - ELECTION OF OFFICERS AND DIRECTORS
SECTION 1. The Board of Directors shall be elected at
the annual meeting and shall consist of no less than 8 and
no more than 24 members. Only members of the Association are
eligible to be a director. A term of a director is three years.
A director may not serve for more than two consecutive terms. A director,
after a year off of board may be re-elected the next year.
SECTION 2. One third of the Directors shall be
elected at the annual meeting of the members by the members. Directors
shall not be paid for their services to the Association as directors.
SECTION 3. The Board of Directors may fill any vacancy at
any time by temporary appointment. A director so selected
shall hold office for the unexpired term of his/her predecessor,
and until his/her successor has been elected and qualified.
SECTION 4. In addition to method provided in
Minnesota Statutes Section 317.20 (10) (2), a director may be removed
for cause by unanimous vote of all other directors at a meeting
called for that purpose, at which he/she shall be entitled to answer
charges of cause for removal.
SECTION 5. A quorum of the Board of Directors shall
consist of a majority of its elected body.
SECTION 6. The Board of Directors shall elect the
president, vice-president, secretary, and treasurer from members
of the Board of Directors. An officer's term is one year and no
officer may be elected to serve more than two consecutive years.
ARTICLE V - MEMBERSHIP
SECTION 1. Membership shall be open to all persons who are
eighteen years of age or older and who have a demonstrated
and continuing interest in the promotion of soccer.
SECTION 2. Membership in the Association shall be
open to all persons without regard to race, color, sex, ethnic
background or economic circumstances.
SECTION 3. Membership is achieved through application
to the Board of Directors.
SECTION 4. It shall be the responsibility of every
participating member to cooperate to their fullest ability
to assure the proper function of the Association.
SECTION 5. Each member shall have one vote on each
matter brought before the annual meeting of the members.
ARTICLE VI - MEETINGS AND PROPERTY RIGHTS
SECTION 1. The Association shall hold an annual
meeting, the place and date of which shall be selected by the
Board of Directors and five days notice given to all members of the
Association. A special meeting may be called by the President or
a majority of the Board.
SECTION 2. A quorum at the annual meeting shall
consist of 10% of the membership but no more than 50 members
are needed to make a quorum.
SECTION 3. No member, director or officer shall have
any right, title, or interest in or to any property of this
Association. If this Association dissolves for any reason, the
assets of the Association will revert to another nonprofit organization
as designated by the Board of Directors.
ARTICLE VII - WAIVER OF NOTICE
Whenever notice of any meeting is required to be given by
these by-laws or any of the corporate laws of the State of
Minnesota, such notice may be waived in writing, signed by the
person or persons entitled to such notice, whether before, at, or
after the time stated therein or before, at, or after the meeting.
ARTICLE VIII - AMENDMENTS
The Board of Directors may amend these by-laws. Any number
of amendments or an entire revision of the by-laws may be
submitted and voted upon at a single meeting of the Board of Directors.
There must be a 10 day written notice of the meeting stating the
purpose of the meeting being the amendment of by-laws. In order for
amendments to be adopted, a quorum must be present and receive the
affirmative vote of not less than two-thirds of the total number
of directors of the association.
Adopted--------------, 1995
------------------------, Secretary
Guidelines
On January 13, 1996, the WYSA board passed these guidelines
developed by club coaches:
Minimum Player Team Registration Threshold: WYSA
requires that the minimum number of players to register a team
with the state be not less than 5 players more than are fielded
at one time unless the coach agrees to carry fewer. A team will
not be formed unless the minimum number of players have registered
with WYSA one week prior to the deadline for team registration as
set by MYSA. MYSA limits the maximum number of players per team.
Mixed-Age or Single Year Teams: That WYSA field
either mixed-age or single year teams. The mixed-age teams may
be either odd year oldest (i.e. U12/U13) or even year oldest (i.e.
U13/U14) depending on skills, number of players and schedule.
Tryouts for Division Levels: That when enough players
register for a team, WYSA hold tryouts (U13 & older) to
select players for a Division 2, and a Division 3 team. Player
selection would be made by WYSA coaches and outside experts.
Decision on Division Level: That when only enough
players register for one team, the question of Division 2 or
Division 3 play be decided by the board in consultation with the
coach and parents.
Funding a Professional Coaching Director: That WYSA
work toward the goal of funding a professional coaching director.
Team Mission: That WYSA adopt the mission guideline
"To improve the WYSA soccer program as it develops the whole
person, both in player skill development and the quality of
team play."
As a result of the changes outlined here, WYSA coaches
believe the level of team and individual play will continue to
improve, and keep pace with teams in the very competitive South
District.
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